Hello and welcome to the Lee’s Summit West Holiday Mart! This is our 9th year holding this event, which is organized by the LSW Journalism Parents’ Group. Last year, we had over 1500 shoppers in attendance! With your help, we’re looking forward to making this year’s event the best one yet. All proceeds from this event directly benefit the News & Online Print, Broadcasting & Video Technology and Yearbook programs at Lee’s Summit West.
PLEASE REVIEW THE FOLLOWING INFORMATION CAREFULLY BEFORE SUBMITTING YOUR REGISTRATION!
Direct Sales Vendors, please check this list before registering! Current List of Registered Vendors
EVENT DATE: October 26, 2019 10am – 4pm
LOCATION: Lee’s Summit West High School – 2600 SW. Ward Rd, Lee’s Summit, MO 64082
COORDINATOR: Paula DeSantis, Contact: email@example.com
REGISTRATION: Priority is given to returning vendors and then will be available on a first come, first serve basis. We reserve the right to limit the number of similar vendors.
We will not duplicate direct sales vendors (i.e.: Mary Kay, Thirty-One Gifts, Pampered Chef, etc) so please check the vendor list before registering. http://www.lswholidaymart.com/vendors-2/complete-list-participating-vendors/
CANCELLATION POLICY: Booth reservations cancelled prior to September 1st will receive a full refund minus processing fees. Reservations cancelled by October 1st will be subject to a $10 cancellation fee plus processing fees. No refunds will be given for cancellations after October 1st.
BOOTH SIZES & PRICES: Your entire display must be contained within the perimeter of your booth. Please keep that in mind when selecting a booth size.
COMMONS – 8X10-$55(Sold Out), 8X14-$75(Sold Out), 10X14-$85(Sold Out)
GYM FLOOR – 10X10-$50 (Sold Out), 10X14-$70 (Sold Out), 10X16-$80(Sold Out)
MEZZANINE – 6X12-$40, 6X16-$55 (Sold Out)
DONATION ITEM: Vendors are expected to provide a donated item with a minimum value of $20 for our grab bags.
ELECTRICITY: Electricity is available for select booths. If you reserve a booth with electricity, be sure to bring your own extension cord(s) and duct tape to tape it down to the floor.
TABLES & CHAIRS: Two chairs will be provided for each booth at no charge. Tables are not provided but are available to rent for $10 (6′ in length). You will find this under ‘Extras’ when you complete your booth reservation and payment. If you rent a table, it will be in your booth space when you arrive.
WIFI: WIFI will be available.
SELLING FOOD: If you are sampling or preparing food in your booth and do not already have a permit for Jackson County, please go to the website http://jacksongov.org/442/Environmental-Health-Division to determine if you need one. The inspector has shown up in year’s past and failure to have a permit may result in a fine.
SETUP: Booth/display setup will NOT be available on Friday night this year due to the home football game. Check-in/setup time on Saturday begins at 7:00 am. Shopping starts at 10am.
ENTRANCE & ELEVATOR: Entrances are available on both levels during set-up only. The Commons & Mezzanine are on the upper level and the Gym Floor is on the lower level. We have an elevator available for vendors or shoppers who need it to get between the Commons/Mezzanine & Gym Floor levels. There is also a stairwell from the Commons to the Gym Floor level as well as steps down the bleachers to get between the Mezzanine & Gym Floor. Please see the map for entrance locations: http://www.lswholidaymart.com/?p=345
CONCESSIONS/LUNCH: Breakfast, snacks and drinks will be available for purchase from the concession stand throughout the day. Vendor lunch options include the following and should be pre-ordered to ensure availability:
1/4 lb Hamburger or Cheeseburger, Chips, Cookie & Drink – $6
1/4 lb HotDog, Chips, Cookie & Drink – $5
BOOTH ASSIGNMENT: Maps and booth assignments will be posted on the website, but will be subject to change if there are cancellations, etc.
VENDOR CATEGORY: Once uploaded to the website, please review the vendor category list that will be handed out to the shoppers. Email firstname.lastname@example.org if you would like your category changed.
UNLOADING & PARKING: Please review the map: http://www.lswholidaymart.com/?p=345
Do not park your cars in the unloading section. Unload your vehicle and then park your car before bringing your merchandise inside. If you want to park and unload in the first row of the parking section, that is fine. Students will be there to help you. If you have a dolly, please bring it as we will have a limited amount. Once you have unloaded, park in the back section of the parking lot to allow shoppers to park closer to the entrance.