Contact UsThe LSW Journalism Parents Group would like to welcome you to the Lee’s Summit West Holiday Mart! This event began in 2011, drawing more than 1500 shoppers and 120 vendors each year! All proceeds from this event directly benefit the Lee’s Summit West High School News & Online Print, Broadcasting & Video Technology and Yearbook programs as well as providing scholarships to select graduating seniors from these programs.
VENDORS – PLEASE CAREFULLY REVIEW THE FOLLOWING INFORMATION:
EVENT DATE: Saturday, November 15th, 2025, 10am-4pm
LOCATION: Lee’s Summit West High School – 2600 SW. Ward Rd, Lee’s Summit, MO 64082
FACEBOOK GROUP: https://www.facebook.com/groups/lswholidaymartvendors
FACEBOOK EVENT: coming soon!
INSTAGRAM PAGE: https://www.instagram.com/leessummitwestholidaymart/
EMAIL CONTACT: info@lswholidaymart.com
REGISTRATION: Priority is given to prior year participating vendors. The first wave of registration will begin with returning Commons vendors, then Gym vendors and Mezzanine vendors. This priority period will last approximately one week. The second wave of registration will include selected prior and new vendors and will last approximately one week. Additional vendors will be selected to receive an invitation as needed until booths are sold out. With the new layout this year, vendors will be placed in priority order according to their location in 2024 (Commons, Gym, then Mezzanine) followed by new vendors. Booth placement will depend on the area (Main Gym vs Auxiliary Gym) and booth size selected. The need for electricity will impact your booth placement.
Please be careful of scams! Do not respond to any individual offering you a booth and asking you to pay them directly via Paypal, Venmo, CashApp, etc. Vendor registration occurs through our site on CheddarUp and links to do so are provided via emails or official posts in the group. On occasion, an admin from our Facebook group may reach out to a vendor to fill a cancelled booth. In these circumstances, we may send a link or invoice to you directly or via email but payment will still be made through CheddarUp.
We reserve the right to limit similar vendors and will only allow one representative per direct sales company (i.e.: Paparazzi, Mary Kay, Thirty-One Gifts, Pampered Chef, etc). We also reserve the right to turn away vendors as we see fit.
MERCHANDISE RESTRICTIONS: Merchandise should be appropriate and non-offensive. Tobacco, vapes, alcohol, drugs, weapons, sexual items, vulgar language and political items are prohibited. Please keep in mind that we are utilizing the school building for our event. If the event organizers deem any merchandise to be inappropriate or offensive, you will be asked to remove it from your booth.
VOLUNTEERS: Student and adult volunteers will be available the day of the event. Interaction with student volunteers must be respectful and polite. We welcome you to verbally express your appreciation for their assistance but physical contact with student volunteers is STRICTLY PROHIBITED. Failure to observe this policy will result in being banned from future events.
CANCELLATION POLICY: Out of fairness to other vendors who have applied to participate, booth reservations are non-transferrable. Cancellations received two weeks prior to the event will receive a refund of your booth fee minus a $10 deposit plus any fees. No refunds will be provided for cancellations within two weeks of the event. Vendors who sign up and then cancel will not be included in the first wave of registration the following year.
BOOTH SIZES: Your entire display must be contained within the perimeter of your booth. Please keep that in mind when selecting a booth size.
- Main Gym: 8×10 – $70, 10×14 – $122.50, 10×16 – $140
- Auxiliary Gym 1 & 2 – 8×10 – $60, 10×10 – $75, 10×12 – $90
DONATION ITEM: Vendors are expected to donate an item (or group of items) from your booth valued between $25-30 for our grab bags/raffle. The grab bags are a fan favorite of our shoppers!
ELECTRICITY: Electricity is available for an additional $5. The number of booths with access to electricity is limited and this will affect booth placement. If you reserve a booth with electricity, you must bring your own extension cord(s) and duct tape as all cords must be completely taped down to the floor. We suggest also bringing a power strip.
TABLES & CHAIRS: Up to two chairs will be provided for each booth at no charge. Tables are not included in the booth fee but 6 ft tables are available to rent for $10 each. Tables will be available for rental in the online store prior to the event with a limited quantity available the day of.
WIFI: WIFI will be available.
SELLING FOOD: If you are sampling, preparing or selling food in your booth, it is your responsibility to ensure you are following all Jackson County health department requirements. The health inspector routinely shows up at our event. Failure to obtain the required permit may result in a fine or your inability to participate in the event. No refund will be given if you are unable to participate for this reason.
BOOTH ASSIGNMENT: Maps and booth assignments will be posted on the website once completed, but will be subject to change if there are cancellations, etc.
**will be posted once available
CONCESSIONS/LUNCH: We will not be offering concessions. We will have food trucks at the event that we encourage you to purchase lunch from. We will offer a pre-order for lunch from the food trucks. Vending machines are available but are ‘use at your own risk’.
SETUP: Check-in/setup time on Saturday begins at 7:00 and should be completed by 10am. For setup, you will be assigned an entrance and designated parking area based on the location of your booth. This information will be provided via email the week of the event. We ask that you unload your vehicle completely and then park your car before bringing your merchandise inside. If you would like to park and unload in the first row of the parking section assigned to you, that is also acceptable. You should bring a dolly or cart if you will need one as we will have a very limited number available for use.