Hello and welcome to the Lee’s Summit West Holiday Mart! 2020 will be our 10th year holding this event, which is organized by the LSW Journalism Parents’ Group. Last year, we had over 1500 shoppers in attendance! With your help, we’re looking forward to making this year’s event the best one yet. All proceeds from this event directly benefit the News & Online Print, Broadcasting & Video Technology and Yearbook programs at Lee’s Summit West.
VENDORS – PLEASE CAREFULLY REVIEW THE FOLLOWING BEFORE SUBMITTING YOUR REGISTRATION!
EVENT DATE: November 14, 2020, 10am-4pm
LOCATION: Lee’s Summit West High School – 2600 SW. Ward Rd, Lee’s Summit, MO 64082
REGISTRATION: Priority is given to returning vendors from the previous year and then will be available on a first come, first serve basis. Whenever possible, returning vendors will be placed in the same booth as the previous year unless requested otherwise or they reserved a different sized booth or a booth in a different location.
We reserve the right to limit similar vendors and will only allow one representative per direct sales company (i.e.: Paparazzi, Mary Kay, Thirty-One Gifts, Pampered Chef, etc). We also reserve the right to turn away vendors as we see fit.
CANCELLATION POLICY: Due to COVID-19, our cancellation policy has changed. Prior to October 14, 2020, a $10 non-refundable deposit will be required to hold your booth. Invoices will be sent out in late September and payment MUST be received by October 14, 2020 or you will forfeit your booth and deposit. If we are unable to hold the event, your deposit may be used to hold your booth for the following year’s event. If you choose to cancel prior to October 15, 2020, you will forfeit the $10 deposit plus any fees. Cancellations received on or after October 15, 2020, will be dependent on our ability to find a replacement for your booth. If a replacement is found, you will receive a refund of your booth fee minus the $10 deposit plus any fees. No refunds will be given for late cancellations if the booth cannot be filled.
BOOTH SIZES & PRICES: Your entire display must be contained within the perimeter of your booth. Please keep that in mind when selecting a booth size.
COMMONS – 8X10-$55, 8X14-$75, 10X14-$85
GYM FLOOR – 10X10-$50, 10X14-$70, 10X16-$80
MEZZANINE – 6X12-$40, 6X16-$55
DONATION ITEM: Vendors are expected to provide a donated item with a minimum value of $20, which will be used for mystery grab bags.
ELECTRICITY: Electricity is only available for select booths and are marked accordingly in the store. If you reserve a booth with electricity, be sure to bring your own extension cord(s) and duct tape to tape it down to the floor.
TABLES & CHAIRS: Two chairs will be provided for each booth at no charge. Tables are not provided but are available to rent for $10 (6′ length). You will find this under ‘Extras’ when you complete your booth reservation and payment. If you rent a table, it will be in your booth space when you arrive.
WIFI: WIFI will be available.
SELLING FOOD: If you are sampling or preparing food in your booth and do not already have a permit for Jackson County, please go to the website http://jacksongov.org/442/Environmental-Health-Division to determine if you need one. The inspector has shown up in year’s past and failure to have a permit may result in a fine.
SETUP: Check-in/setup time on Saturday begins at 7:00 am. Shopping starts at 10am.
ENTRANCE & ELEVATOR: Entrances are available on both levels during set-up only. The Commons & Mezzanine are on the upper level and the Gym Floor is on the lower level. We have an elevator available for vendors or shoppers who need it to get between the Commons/Mezzanine & Gym Floor levels. There is also a stairwell from the Commons to the Gym Floor level as well as steps down the bleachers to get between the Mezzanine & Gym Floor. Please see the map for entrance locations: http://www.lswholidaymart.com/?p=345
CONCESSIONS/LUNCH: **Due to COVID-19, it is likely that we will not be offering concessions or lunch items for vendors. We are working on getting several food trucks instead. If you know of a food truck that you think we should consider, please email us at firstname.lastname@example.org.
BOOTH ASSIGNMENT: Maps and booth assignments will be posted on the website, but will be subject to change if there are cancellations, etc.
UNLOADING & PARKING: Please review the map: http://www.lswholidaymart.com/?p=345
Do not park your cars in the unloading section. Unload your vehicle and then park your car before bringing your merchandise inside. If you want to park and unload in the first row of the parking section, that is fine. Students will be there to help you. If you have a dolly, please bring it as we will have a limited amount. Once you have unloaded, park in the back section of the parking lot to allow shoppers to park closer to the entrance.